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Types of participants

Assistance for HEu proposal design

Types of participants

In order to participate in HEu proposal, any and all organisations must be registered in the Participant Register in order to get a participant identification code (PIC).

Attention! The process of registration and validation by the European Commission Central Validation Service takes time. We recommend that you start this process and get the PIC number well before you start the proposal preparation.

The process of registration means that, for the validation, the organisation will be asked to upload the necessary documents showing their legal status and, perhaps, financial records, if necessary.
 
Beneficiary
 
In HEu proposals, a full participant is called beneficiary.
A beneficiary is a regular partner (sole participant or partner in a consortium).
A beneficiary:
  • Signs the Grant Agreement (GA) with the European Commission
  • Charges costs directly to the grant (receives EU funding) - fills in the Budget in Part A
  • Implements tasks and activities in the proposal (Part B)
Beneficiary
Other type of participants

Affiliated entities
These are organisations with a legal or capital link to a beneficiary in the proposal.
Affiliated entities are allowed to participate in the proposal if they are eligible legal entities (see Eligibility conditions for legal entities).
Affiliated entities:
  • Do NOT sign the Grant Agreement (GA) with the European Commission
  • Charge costs directly to the grant (receive EU funding) (Budget form in Part A)
  • Implement tasks and activities in the proposal (Part B)

Associated partners
These are organisations who do not receive funding from the Grant Agreement (European Commission), but come with their own funding (for example, organisations from Switzerland).
Associated partners:
  • Do NOT sign the Grant Agreement (GA) with the European Commission
  • Do NOT charge costs to the grant (do not fill in the Budget in Part A) 
  • Implement tasks and activities in the proposal (Part B)

​Attention! Any Associated partner in a proposal must indicate the source of funding for the tasks and the activities it will implement.
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Subcontractors
They are organisation that perform only limited activities in the proposal.
Subcontractors:
  • Do NOT sign the Grant Agreement (GA) with the European Commission
  • Do NOT charge costs to the grant (do not fill in the Budget in Part A). The costs are declared under a certain Beneficiary in the Budget form.
  • Implement tasks and activities in the proposal (Part B)

Third parties giving in-kind contribution
These are organisations that contribute in-kind to the proposal.
  • Do NOT sign the GA 
  • Do NOT implement tasks 
  • Do NOT charge costs to the grant (do not receive EU funding). Their costs are covered by the Beneficiary they are linked to (Direct costs)
Other types of paricipants
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